Documentation Index
Fetch the complete documentation index at: https://docs.oleria.com/llms.txt
Use this file to discover all available pages before exploring further.
Access Inventory consolidates data from your connected platforms into a unified view. Use it to browse and filter identity accounts, application accounts, resource instances, and employees across all integrated systems. By default, the data displays in the Identity accounts view.
Selecting an account opens a full 360-degree overview of that identity.
Identity accounts
The Identity accounts view aggregates all identity accounts from your integrated applications into a consolidated view, streamlining access visibility across multiple identity platforms.
Navigate to Posture → Access Inventory to view identity accounts.
Selecting an identity navigates to the 360 view showing assigned applications, method of assignment, related application accounts, assigned groups, and assigned roles - along with the corresponding metadata.
The following filters are available on the Identity accounts view:
| Filter | Description |
|---|
| Account Email | The email address associated with the account. |
| Application | The specific application to which the account has access. |
| Application Instance | The instance of the application. |
| Assigned Application Count | Number of applications the identity account is a member of. |
| Assigned Groups Count | Number of groups the identity account is a member of. |
| Assigned Roles Count | Number of roles assigned to the identity account. |
| Authentication methods | How the identity account authenticates to an enterprise application or identity provider. |
| Created Date | The date the identity account was created. |
| Dormant Days | Number of days the application account has been inactive. |
| Identity Name | The name of the account holder. |
| Identity Type | Whether the account belongs to a human (User) or non-human (Machine) identity. |
| Is Admin | Whether the user account has administrator privileges. |
| Last Password changed | When the user password was last changed. |
| MFA Status | Whether multi-factor authentication (MFA) is enabled for the user. |
| SSO Enabled | SSO status of the application. |
| User Status | Whether the account is Enabled or Disabled in the application. |
Common use cases
Find accounts assigned to more than n applications
Apply the Assigned application count filter set to greater than n.
Find accounts using email as an authentication method
Apply the Authentication methods filter set to includes Email.
Application accounts
The Application accounts view aggregates all application accounts from your integrated applications into a consolidated view.
Navigate to Posture → Access Inventory → Application accounts.
Selecting an application account navigates to the 360 view of assigned groups, roles, and resource access - along with the corresponding metadata.
The following filters are available on the Application accounts view:
| Filter | Description |
|---|
| Account Email | The email address associated with the account. |
| Account Name | The name of the account holder. |
| Account Type | Whether the account belongs to a human (User) or non-human (Machine) identity. |
| Application | The specific application to which the account has access. |
| Application Instance | The instance of the application. |
| Application Role | A role assigned within an application defining permissions in an RBAC system. |
| Assigned Groups Count | Number of groups the application account is a member of. |
| Assigned Roles Count | Number of roles assigned to the application account. |
| Authentication methods | How the application account authenticates to an enterprise application or identity provider. |
| Department Name | The department the account belongs to. |
| Dormant Days | Number of days the application account has been inactive. |
| Has API access | Whether the user account has API access. |
| Is Admin | Whether the user account has administrator privileges. |
| Last Password changed | When the user password was last changed. |
| License Level | The license assigned to the user. |
| MFA Status | Whether multi-factor authentication (MFA) is enabled for the user. |
| SSO Enabled | SSO status of the application. |
| User Status | Whether the account is Enabled or Disabled in the application. |
| User Type | Standard (internal), External (outside your organization with shared resource access), Anonymous (unauthenticated link-based access), or Unknown. |
Common use cases
Find users who have not changed their password in the last 6 months
Apply the Last Password changed filter set to before your target date.
Resource instances
The Resource instances view aggregates all resources from your integrated applications into a consolidated view.
Navigate to Posture → Access Inventory → Resource Instances.
Selecting a resource instance navigates to the 360 view of assigned groups, roles, and access to sub-resources - along with the corresponding metadata.
The following filters are available on the Resource instances view:
| Filter | Description |
|---|
| Application | The specific application to which the resource belongs. |
| Application Instance | The instance of the application. |
| Data Classification | The data classification label assigned to the resource. |
| Owner | The resource owner. |
| Owners count | Number of owners assigned to a resource. |
| Resource Instance Name | Name of the resource. |
| Resource type | The type of resource. |
| Sensitive Information Count | Number of files labelled with a data classification within a SharePoint site or folder. |
Common use cases
Find all sensitive resources labelled Highly Confidential or Restricted
Apply the Data Classification filter set to includes Confidential and Restricted.
Find all SharePoint site owners
Apply the following filters:
- Resource Type contains
site
- Data Classification includes
Highly Confidential and restricted
Find SharePoint sites or folders with unlabelled sensitive files
Apply the Sensitive Information Count filter set to greater than n.
Employees
The Employees view aggregates all employee records from your connected HR or identity applications.
From HR applications: Employee information from connected HR applications such as Workday or SAP SuccessFactors is displayed automatically. Check Workspace → Integrations → Available for supported HR applications.
From identity applications: If your identity application is configured as the primary employee source in Access Review settings, employee information from that system is shown instead. Navigate to Governance → Access Reviews → Settings and select your identity application as the primary employee source.
Navigate to Posture → Access Inventory → Employees to view employee data.
Selecting an employee navigates to the 360 view showing team information (if the employee is a manager) and identity application memberships, along with the corresponding metadata.
The following filters are available on the Employees view:
| Filter | Description |
|---|
| Application Instance | The instance of the application. |
| Country Name | The employee’s country. |
| Department Name | The employee’s department. |
| Employee Name | The name of the employee. |
| Employee Number | The employee’s ID number. |
| Is Manager | Whether the employee manages other people. |
| Manager Name | Filters all direct reports for a given manager. |
| Start Date | The employee’s employment start date. |
| Title | The employee’s job title. |
Common use cases
Find all team members reporting to a manager
Apply the Manager Name filter set to includes the manager’s name.
Find all employees who are managers
Apply the Is Manager filter set to True.
For questions, contact us at support@oleria.com.
