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The NHI ownership assignment workflow finds non-human identities (NHIs) - service accounts and API keys - across your connected applications and assigns each one an owner using Oleria’s built-in assignment logic, with a fallback rule when a primary owner can’t be resolved. It can optionally route the assignment to a reviewer for confirmation before applying it. This prevents orphaned NHIs from going unnoticed, reducing privilege sprawl, credential misuse, and audit failures.

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How this workflow is built

1

Trigger

Set a schedule for the workflow to run - for example, every day at 9:00 AM UTC.
2

Filter records

Scope the workflow to specific application instances, or leave it scoped across all connected applications.
3

Auto Assign Owners

Oleria proposes an owner for each unowned NHI automatically, applying a fallback assignment rule when it can’t resolve a primary owner.
4

Add Reviewers

Optionally route each proposed assignment to a reviewer for confirmation before it’s applied.
5

Send Notifications

Notify the proposed owner and reviewer - for example, by email and Slack.
6

Apply ownership decisions

The workflow records the ownership assignment - once a reviewer confirms it, if reviewers are configured.

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Build details

Select View all approval requests from the build details panel to see every ownership assignment this workflow has generated.

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Reviewing runs

Select the Runs tab to see the workflow’s execution history - when it ran, which NHIs it found, and who was assigned.

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Contact us

For questions, contact us at support@oleria.com.