> ## Documentation Index
> Fetch the complete documentation index at: https://docs.oleria.com/llms.txt
> Use this file to discover all available pages before exploring further.

# NHI ownership assignment

> Continuously discover unowned non-human identities (NHIs), assign an owner, and optionally route the assignment to a reviewer before applying it.

The **NHI ownership assignment** workflow finds non-human identities (NHIs) - service accounts and API keys - across your connected applications and assigns each one an owner using Oleria's built-in assignment logic, with a fallback rule when a primary owner can't be resolved. It can optionally route the assignment to a reviewer for confirmation before applying it. This prevents orphaned NHIs from going unnoticed, reducing privilege sprawl, credential misuse, and audit failures.

## How this workflow is built

<Steps>
  <Step title="Trigger">
    Set a schedule for the workflow to run - for example, every day at 9:00 AM UTC.
  </Step>

  <Step title="Filter records">
    Scope the workflow to specific application instances, or leave it scoped across all connected applications.
  </Step>

  <Step title="Auto Assign Owners">
    Oleria proposes an owner for each unowned NHI automatically, applying a fallback assignment rule when it can't resolve a primary owner.
  </Step>

  <Step title="Add Reviewers">
    Optionally route each proposed assignment to a reviewer for confirmation before it's applied.
  </Step>

  <Step title="Send Notifications">
    Notify the proposed owner and reviewer - for example, by email and Slack.
  </Step>

  <Step title="Apply ownership decisions">
    The workflow records the ownership assignment - once a reviewer confirms it, if reviewers are configured.
  </Step>
</Steps>

## Build details

| Field       | Description                                 |
| :---------- | :------------------------------------------ |
| Description | A short summary of what the workflow does.  |
| Created by  | The user who created the workflow.          |
| Created on  | The date and time the workflow was created. |

Select **View all approval requests** from the build details panel to see every ownership assignment this workflow has generated.

## Reviewing runs

Select the **Runs** tab to see the workflow's execution history - when it ran, which NHIs it found, and who was assigned.

## Contact us

For questions, contact us at [support@oleria.com](mailto:support@oleria.com).