> ## Documentation Index
> Fetch the complete documentation index at: https://docs.oleria.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage stale SharePoint sites

> Identify SharePoint sites with low activity, route them to site owners for approval, and act on the outcome.

The **Manage stale SharePoint sites** workflow finds SharePoint sites that have gone dormant, routes each one to its site owner for a decision, and acts on that decision automatically - so stale sites get reviewed instead of accumulating unmanaged access risk.

## How this workflow is built

<Steps>
  <Step title="Trigger">
    Set a schedule for the workflow to run - for example, every day at 9:00 AM UTC.
  </Step>

  <Step title="Find sites">
    Define the filters that qualify a site as dormant, such as:

    * **Dormant days** - the number of inactive days before a site qualifies, for example 90 or more.
    * **Data Classification** - limit the workflow to sites with a given classification, for example Confidential.

    In the build view, this step displays under the name you give it - for example, "Identify Dormant Sites."
  </Step>

  <Step title="Approvals">
    Set an **Approver** to get approval to manage each dormant site - for example, **Site owners** - with an **Alternate approver** to fall back to.

    Choose what **Manage site access** does once approved:

    * **Notify only** - the approver just receives an email.
    * **Remove all access** - the workflow removes access to the site.

    Choose what happens for **Actions on incomplete approval requests**:

    * **Do not take action** - leave the site as is if the approval request goes unanswered.
    * **Automatically take specified action** - apply the configured action anyway.
  </Step>
</Steps>

## Build details

| Field       | Description                                 |
| :---------- | :------------------------------------------ |
| Description | A short summary of what the workflow does.  |
| Created by  | The user who created the workflow.          |
| Created on  | The date and time the workflow was created. |

Select **View all approval requests** from the build details panel to see every approval this workflow has generated.

## Reviewing runs

Select the **Runs** tab to see the workflow's execution history - when it ran, which sites it found, and what action it took.

## Contact us

For questions, contact us at [support@oleria.com](mailto:support@oleria.com).